What is Content? & Why Does it Matter?

One of the problems with the term 'Content' is that few people outside of the self-designated Enterprise Content Management (ECM) field understand what it means. Ironically most end users have more personal experience with the types of Unstructured or Semi-structured Information that we designate as Content - namely electronic documents, email, pictures and videos - than they do with Structured Information in databases. They create data by their actions (e.g. buying shoes online) but have little sense of what is happening 'under the covers.'

With the recent growth of OpenText into the adjacent market of Business Process Management and Analysis software through the acquisitions of Metastorm and Global360, I have found myself having to explain the term 'Content' as well as why it matters to organizations. For that reason this new video is very timely:

Of course you can go into more detail, and specifically you have to talk about how content plays a role in most business processes. I did that last week in my talk to Knowledge Managers in Toronto.

News on OpenText Online - a new journey blog

Some time ago we started to use OpenText Online as an umbrella description for a number of external Open Text sites: http://online.opentext.com/. While that name stuck for Communities, it didn’t for the Knowledge Center, My Tickets (Customer Self Serve or CSS), and Solutions Central (since been retired).

I’m glad to say the pace has picked up again. Now we’ll be merging the Communities and the Knowledge Center sites, and linking them more tightly with our WWW site. You may have seen the new look of the My Tickets site if you have a support account.

There are many ‘moving parts’ to this project. One of these is to merge user accounts and convert the usernames to email addresses.

• The first phase of this work, linking download rights from WWW to Communities accounts, has already been completed
• Soon the Knowledge Center accounts will be merged as well

From that point on you should only have one account with OpenText.

There’s lots more that will be happening and we thought you’d like to follow along.  You’ll be able to get the best out of the sites when you understand what’s happening. You may also learn a few content management tricks along our journey  ;-)

So we created a new blog:

The OpenText Online Blog

Presently you can find it here: http://blogs.opentext.com/blogslist/resolver.vcarp/blog/1.11.722/OpenText_Online#, but it will soon be syndicated elsewhere.

There will be many contributors and content will be added on a regular basis.

Oh – there’ll be lots of videos. I think you’ll enjoy the first one from my colleagues Karen Weir in her first post:

• The Blog To End All Blogs

Making Connections in an Enterprise

The value of social media to an enterprise is still being proven in many organizations. Since most such 2.0 technologies employ a 'pull' or 'opt-in model', getting staff engaged can be a challenge at first.

I recently developed a 10-step approach to effective enterprise social networking specifically to use within OpenText.

• The first step is to add a picture of yourself, not an avatar or the default icon.
• The second step is to add information to your profile.

In support of these two steps I developed the following two-minute video which we have deployed on the login page of our Intranet systems.

• It isn't supposed to be super-professional as we are also encouraging staff to make more videos - if they think they need professional production for every video they'll never get started.

Anyway, here's the video. It shows screen shots of our internal Content Server system called Ollie, and specifically some of the features of the Pulse social networking offering.




Pulse combines the style of microblogging or status posts made famous by twitter, together with Content Updates. Comments associated with newly added content (digital files) are shown in a 'stream' and other users can add additional comments or 'like' the item.

How Coupons led to Social Commerce

A colleague asked me for my take on Social Commerce. This seemed like a good reason to delve into very a hot area.

I decided to look from a historic perspective – what preceded modern social commerce? A very good case can be made that social commerce had its origin with the first coupons. The story involves both technological changes in how content is presented, as well as how various types of social interactions are enabled. There are fascinating parallels with the rise Enterprise Content Management (ECM) and the interplay between push and pull models of distribution. I’ll likely make several more posts on these topics.

First the historic perspective.

Coupons Appear for Physical Stores

The vast majority of today’s coupons are paper and therefore distributed by print media and mass mailings, typically by manufacturers of consumer packaged goods and by retailers. Asa Griggs Candler who acquired Coca-Cola (Coke) in 1888, is credited with the invention of the modern coupon. In its first year, only nine glasses of Coke were sold on average each day. By 1913, Coca-Cola had redeemed 8.5 million “free drink” coupons.

Coupons are a way for manufacturers and retailers to selectively offer discounts to price sensitive shoppers who might otherwise go elsewhere. Price sensitive shoppers are those most likely to make an extra effort to receive a discount. The distribution of coupons also enables the list price, which will be paid by less price-sensitive shoppers, to be increased! It is sobering to realize that if you don’t use coupons then on average your purchase costs will be higher because you have been identified as someone prepared to pay more!

Coupons also enable various forms of market research and segmentation.

The ubiquity of coupons today is demonstrated by Extreme Couponing, a popular television series that profiles people who manage to pyramid coupons to acquire merchandise with little or no cash outlay.

Distribution

Initially all coupons were distributed in paper form, typically in periodicals and mass mailings. The Internet created a new distribution channel enabling the downloading and printing of electronic coupons to paper. From that point on though the printed coupon is treated in the same way as any other paper coupon and taken to the physical point of purchase.

With the recent widespread adoption of mobile devices, it has become possible to carry an electronic image of a coupon to the point of sale and have that scanned, obviating the need for paper coupons. For this to be effective, widespread ownership of mobile devices such as smart phones, even among price-sensitive shopper, is obviously required.

Tying Coupons to Commerce Systems in Stores

Whether in paper form or electronic images, coupons to be used in physical stores are tied to electronic commerce systems by scanned bar codes. Products have UPC bar codes, as do the coupons that can provide discounts. Product and coupon UPC bar codes are similar, but not identical. At the time of purchase the point-of-sale (POS) computer decodes a product family code from the coupon bar code and matches it to any item purchased from that product family (identified by the product bar code), derives a value and sends a discount amount to the cash register (details).

Internet Coupons for Online Stores

When the point of sale is not a physical environment, but rather an online store, then an alternate approach is commonly used – Internet coupons. These are typically numeric or text strings entered by the customer in a web form at the time of sale. They are referred to by a variety of names such as “promotional codes”, “discount codes”, “key codes” or something similar. In this case the electronic commerce system is an integral part of the online store.

Once coupons and coupon codes became available online, an opportunity was created to consolidate them on coupon services sites like Coupon Craze (video overview). The top ten coupon services sites have recently been reviewed. Couponers can see a very large variety of available printable coupons and/or online coupon codes from many stores, pick up the necessary coupon code and be redirected to the appropriate online store. These sites are generally centered on individual consumers, but do have limited social support – for example by providing a link to send an offer to friends by traditional email or social networks.

Social/Collaboration

At times there have been attempts to limit the trading of coupons, but these have generally failed. Since coupons have inherent value to those prepared to go to extra effort, and this value can be exchanged or traded, people committed to using coupons (i.e. "couponers") have formed coupon exchange clubs – typically meeting in residences, churches, club facilities, etc. to exchange physical coupons. These coupon clubs are prevalent in geographic regions where coupons are especially heavily distributed and build off existing in-person, social networks. They also have the potential to create new social relationships based on shared goals.

The differences between societies often manifest themselves in online social communities. For example, Tuangou, is a shopping strategy that originated in China. People connect over the Internet in order to haggle with a vendor as a group. They benefit from group leverage to get a larger discount and the vendor increases their volume. Haggling is of course a Chinese shopping tradition. There is no intermediary in the transaction and the social bartering groups have to organize themselves, typically using online forums.

In contrast, in Europe and North America, where consumers expect most prices are fixed (with the notable exception of automobiles and houses) unless a coupon can be used, intermediaries are the norm. The group-buy, or “deal a day” leaders are Groupon, LivingSocial and BuyWithMe. In essence a special price is offered for a limited time on one product or service to an entire group in a given geographic location. While deals are distributed by RSS feeds and email, an essential social element of these sites is the targeted use of online forums which encourage consumers the share their questions, opinions and experiences with the product or service on offer.

 While services like Groupon were preceded by other deal-a-day sites, such as Woot, those only supported online transactions. The newer sites appeal to a much wider range of merchants as they are able to offer deals for any type of product or service (i.e. not just consumer packaged goods), especially tailored to specific geographies. They are of interest to smaller merchants and local services like restaurants, sports activities and spas. It should be noted that group members actually purchase a coupon or voucher that is redeemable with the merchant, typically at a physical location (i.e. not usually online). Deal sharing using email and social media outside the subscribed group is actively encouraged, and there are direct benefits for assisting in recruiting others (i.e. referral rewards).

The success of Groupon has both attracted suitors to buy the company at elevated prices of up to $6 billion (e.g. Yahoo! and Google), as well as motivating existing major Internet players to replicate it – notably Google offers and Facebook Deals.

Parallels to Enterprise Content Management

Content – In many ways coupons have followed the same historical path as more classical content types such as documents, moving from paper form to electronic – first on PCs and later on mobile devices. However, whereas documents are key elements in business-to-business (B2B) commercial transactions, coupons support business-to-consumer (B2C) interactions, where the business party may be a manufacturer or retailer, as already noted.

Collaboration/Social – In a similar fashion, for much of their history, the primary coupon-related interactions were pushes from the vendor or manufacturer to individual consumers - much as business have interacted with employees (B2E - see an earlier post). But consumers have discovered that they can realize greater benefits if they work together using both generic social tools as well as purpose-built tools. Given the flood of coupon and discount opportunities consumers have also started to favour pull instead of push mechanisms - which are increasingly perceived as spam.

The tipping point for social and push technologies in the enterprise

"I don't have time for social media at work!" A colleague made that comment to me recently.

My response was: "You have to replace something you already do. It isn't about squeezing yet more time out of an already busy work day, but of finding when a social media tool better suits some task you are already performing."

Some people have suggested that one or more social media tools will replace email in the workplace. Unfortunately a direct one-for-one technology exchange is not always possible. This becomes clear when you consider the range of use cases for which an existing technology is used.

Here's a common business use case:

• You want to share an interesting webpage or video that you have found with colleagues. It may be about a competitor, a market trend, a new technology, a new regulation, etc. and you expect that it may be useful to the recipients.

In recent years a typical approach would have been to email a link (or even an attachment) to the six people you think might be interested. Likely you will forget three others who would have been interested, and maybe there are a couple of others you didn't know would be interested. So the approach would always have been flawed since you could not or did not completely predict who would value the information.

In addition, another problem has grown in recent years: namely email overload and developing user resistance. In the above example, of the six actual recipients, maybe two will resent the intrusion and consider your email spam. The issue here with email is that it is a Push technology - recipients get it whether they want to or not - and it also has a narrow reach, going initially only to those people you define.

So if the original solution always had a limitation, and over time is becoming less effective, is there a better alternative? Currently the best technological alternative for this example use is a Pull technology. You post the information and users decide whether they want to follow you and/or a specific topic.

• A good example of a Pull approach is social bookmarking. To share an interesting website, you could instead have used a bookmarklet installed in your browser to automatically post the link and your comments to an internal collaboration site.

While this approach is effective in reducing the perception of span, it is limited because others might not be aware that you are someone they should follow, or may not yet have learned and adopted the technology.

Pull technologies have an inherent entry barrier that limits their usefulness and can be hard to overcome. Most social media are pull technologies. This is a critical problem for organizations looking to use social media tools effectively.

In the above use case there is an expectation of benefit if the information is shared widely, but it is seldom critical. What if the aim is circulate 'critical' information to the widest possible audience?

In most current enterprises, if the organization wants everyone to be informed about something they will send an email to 'all staff' on the assumption that it will reach everyone and be read. In reality this assumption is increasingly false for a growing proportion of staff - they don't bother to read, don't have time or have even set email filters so they don't see such emails! An alternative is to post the same information to a stream that users can watch, but in most organizations usage has not yet achieved a level that the post will reach most staff.

So email pushes are increasingly ineffective, while social pulls have yet to achieve sufficient adoption to take their place as workplace tools. It seems there is a growing communications chasm which will create a tipping point to drive adoption of social media in enterprises at some time in the future.